How to Plan a Preaching Calendar

preaching

Photo by Aaron Burden on Unsplash

It’s the summer time, which means for many pastors, they are working on their preaching calendar for the coming season and year at church. The summer is a great time to pull back as a pastor, strategically evaluate your ministry, and plan for the future.

I’m often asked by pastors and church planters about how to plan a preaching calendar. While each church is different, I think there are some things that can be important for every pastor to think through when it comes to giving your church a healthy, balanced diet of preaching.

Before getting to those questions and guideposts, you need to decide that planning ahead is a wise idea. I just heard from a worship leader who told me he finds out what his pastor is preaching on as late as Thursday. If you are that far behind, it is hard for your team to plan with you. It creates stress for your group leaders (if you discuss the sermon, which you should), and for your worship leaders who are trying to plan songs and moments.

Now, someone will say, but if you plan too far in advance, you take the Holy Spirit out of it. Yes, that is possible. It is also possible to plan too late and have no room for what the Holy Spirit says. The Holy Spirit also can move months in advance, so this is a weak argument to me. Anyone who has followed this blog for any time knows that I am a proponent of planning ahead.

I would encourage you to take a day or two to get away with your bible, some books, and your journal and listen to what God is saying for the coming year for your church.

What have I already preached on? It is important to know what you have already preached and not repeat it. When I came to CCC in 2021, I wanted to start with the book of Ephesians, but they had just preached on it, so I had to pivot.

Change it up if you’ve done 3 New Testament books in a row. If you’ve done 4 topical series in a row, put an expository series in.

One thing that can help with this is alternating between Old and New Testament books.

What topics do I feel my church needs to hear? This gets at who is at your church, who you are hoping to reach, and what questions your culture is asking. Every year at our church, we seek to preach about marriage and relationships; and one on generosity and money. We will hit those topics every single year regardless of what books we preach through. Why? Our culture is always asking questions about those things.

Think through the seasons of the year. You also need to think through the seasons of the year. What people are asking and thinking about in January is not what they are thinking about in September. It is important to match a series to what your people are walking through.

What haven’t I talked about recently? This helps to identify the places you gravitate towards and helps expose things you are afraid to address or have skipped. This is when you look back at your old sermon schedule and see where you’ve been. Maybe you’ve been at your church for 5 years and never preached through a gospel or an Old Testament book. That would be a good place to start.

What am I passionate about? This can be good or bad. It is good because you have to preach what you are passionate about. Otherwise, no one will listen. It isn’t good because you can easily preach what you are only passionate about.

Where is my church going? This is a vision question. What is coming up in the next year that you can preach about? If you are praying about planting a church, preach about that. If you feel like you need to preach on generosity or grow in community, preach that vision. This means, though, as a pastor, you need to lead with vision and know where you are going.

Is there anything big coming up I need to be aware of? As we enter 2024, the election is on the horizon. one of the things I’ve been thinking through is the topics I need to teach to prepare my church to follow Jesus in the midst of election season.

How I Structure my Week

week

I get asked by a lot of pastors or church planters how I structure my week and when I do things. I have tried systems and using an ideal week, but no one system has really fit my style the best. I’ve kind of blended things together.

While this won’t be as neat as a laid out calendar, here are principles that I use (not in a particular order):

  1. Determine what is most important. This is something that Brian Howard helped me with. Determine the top 8 things for your job and then determine how long those tasks will take and how much time you want to get give them. Stick to that.
  2. Do what is most important when I’m most awake. For most people, this is the morning. Reserve this time for the most important thing on your list of 8 things. For me, this is sermon prep. It is when I need the most brain power, need to be the most alert, so I do this then. During this time, turn off social media, email, your phone and alerts.
  3. Check email twice a day. Email is a destructive, helpful, necessary force. It is great but can be a time sucker. Do whatever you need to do so that you check email only twice a day, at lunch and then right before you leave. What if someone calls or stops by your office and asks, “Did you get my email?” Say, not yet, I’ll check it in an hour. You may want to put an auto response to let people know what time they can expect a response, but don’t let email control your day.
  4. Take breaks every 90 minutes. This is helpful. Every 90 minutes, stop what you are doing and walk around, stretch your legs. This helps to move your blood, wake you up, and bring more creativity to the task you are doing.
  5. Make meetings matter. Meetings are also necessary but can be a huge time waster. Here’s how to make meetings matter: stack them back to back so you get into meeting mode, always know the agenda of every meeting you go to (it is amazing how many meetings you could skip or could be phone calls if the agenda is clear), keep meetings to no longer than 90 minutes (at 90 minutes your brain is toast so end the meeting for your break).
  6. Nothing before my sermon prep. Or your most important task. On the mornings I do sermon prep, I have no meeting before that. If I do, I’ll spend the whole sermon prep time thinking about the meeting I had. I want to wake up with a clear head and dive right into my sermon.
  7. Stick to hard deadlines. Everything has a deadline and an end. My sermon needs to be done at a certain time. Make a deadline for the end of your day and get out of work on time. Nothing is worse than things being passed til next week because you mismanaged your time or getting home late because you didn’t prioritize. Think about what happens the day before you go on vacation, you get everything done. Now, do that every week.
  8. Everything that is important gets put on the calendar. No matter what it is, it gets a minute on your calendar. I get asked how I motivate myself to workout, one answer is that it is the next thing on my calendar. If something is going to get done, no matter what it is, it needs to have a minute on your schedule, otherwise, it will get passed.
  9. Start with bible reading. First thing in the morning, meet with Jesus. This changes the mood and feel of the day.
  10. Then, spend 1 hour on reading for yourself. If you can work it into your schedule, read to grow for yourself. Read books that push your thinking on the gospel, leadership, theology, church, being a man or woman, whatever you need to grow in. Again, if you want to grow, it needs to have a space on your calendar.