Do you know what the most important choice you make as a leader?
You make it every single day. In fact, several times a day you make this one choice to affects all other choices in your life. It isn’t just affecting your church or business, it affects your health, your family and every other aspect of your life.
Do you know what it is?
The most important choice you make as a leader is who and what gets your time and attention.
You know what happens if you waste time, spend time on the wrong thing. The affects ripple out in your life and in your church. If you fall behind on an assignment or a project, it affects other things. Stress levels go up, performance goes down.
And it all goes back to the simple choice you make on what gets your time and attention.
Everyday, when you choose to do something, you choose to not do something else. This might be choosing a meeting over sermon prep. Choosing to work on a budget item instead of being in a meeting. Putting out a fire instead of thinking about long-term planning and dreaming.
Here are 7 ways to make the right choice when you are faced with two choices of what gets your time and attention:
- Decide ahead of time what is most important for you to accomplish each day. This is the first step to managing your life and responding to what comes across your desk. You need to know what is most important in your life and job. All the things you need to accomplish in a week are not equally important. Every week there are things left undone, emails not responded to, blogs not read, meetings that you skipped and yet you didn’t get fired. Know what you have to do and do it.
- Don’t respond to what feels urgent. That word feel is important because what often feels urgent is not really urgent. Just because someone says they have to meet with you today does mean you need to meet with them today. Things that appear like fires have been brewing for days, weeks or months. Attempting to put it out today won’t matter. Just because something is urgent to someone else does not mean it is urgent to you.
- Respond to things when you choose you to respond. Email, voice mail, texts, updates on social media. They are all calling for your attention. This goes back to #2, but decide when you’ll respond to them. I schedule when I’ll check email, when I look at the blogs I read. Do it on your schedule, when it works for you. If someone says, “did you get my email?” Kindly respond, “Not yet, I’ll respond when I look at it.”
- Learn the art of saying no. Saying no is hard because we are afraid we will miss an opportunity. Guess what? If you say no, you might miss an opportunity, but that’s okay. Every opportunity isn’t for you. Opportunities do have a way of coming around again. And remember this simple principle: every time you say yes to something, you are saying no to something else simply by the fact that you don’t have time to do everything. Choose carefully what gets your yes.
- People will take whatever time you give them. If you give someone 5 minutes to meet with you, they will take 5 minutes. If you give them 30 or 60, they will take all that you give them. If you give them no time limit, they will meet with you until Jesus returns. People will take whatever you give them. Decide ahead of time how long a meeting or conversation will last. When you return a call, start by telling them how long you have. When you set up a meeting, set a start time and an end time. People will get down to business faster if you tell them ahead of time. This isn’t uncaring, there are other people and things that need you as well.
- Things fill the time given to them. This is the same as #5, except about assignments. If you don’t have a deadline, things take forever. Have you noticed how productive you are the night before a test or an assignment is due or the day before you go on vacation? You get a lot done. Why? You have a deadline. Tasks fill the time given to them.
- Remember, you are responsible for managing your time. No one else is responsible for how you spend your time. No one else feels the affects the way you do. If you are a pastor, your church isn’t responsible for how your time is spent. They have an opinion on it, but you are accountable for it. Same with your boss. They have wants, desires and ideas, but they aren’t accountable for it. They aren’t responsible for saying no and managing your time well.